Call for proposals 

ESERA 2029 Conference

The ESERA Executive Board invites proposals from science education research teams to host the ESERA 2029 Conference. The proposals should be emailed to the ESERA Secretary  (secretary@esera.org) before January 31, 2027.  Any queries are welcome before this date. 

Proposals should include a document with the following information: 

Part A – The committees 

• the names of the organising  committee with roles (e.g. conference chair, co-chair, manager, secretariat, etc.)
• the names of the scientific committee (people who will be responsible for the scientific content  of the conference)
• the names of the local organizing committee members
• in case there is more than one entity involved in the organisation, please describe the “consortium” and clarify their roles and responsibilities.  A motivation letter that explicitly addresses how the research team is connected to the ESERA should be included.

N.B.: create an annex with the applicants’ names, institutions and a brief CV (maximum of 2 pages with relevant info) only for the members of the organising committee.

Part B – The scientific vision of the conference

A rationale (500-1000 words) explaining why the proposal should be selected, including a vision for the scientific theme. 

Part C – The logistic, the technicalities and the budget 

• the proposed dates for the conference, the proposed location of the conference with a detailed description of the venue (including number of rooms, types of rooms, capacity of rooms, technical equipment, proximity to public transport, proximity to accommodation, etc.)
• if the proposal includes support  from a Professional Conference Organizer (PCO), include information about their role in the conference as well as any relevant experience in event organization
• proposed locations for social events
• an indicative  budget (including a table with estimated income and expenses) considering that the conference budget has to include 25.000 EUR of fellowships

Important to note: 

• ESERA aims to host conferences in locations accessible (both geographically and financially) to a large number of participants  This includes a sufficient extent of economical accommodation in the community for attendees with limited funds. 
• A venue near or at the organiser’s university facilities can help with organization and planning.
• Sustainable transportation and venues are valued.
• The venue must be able to accommodate at least  1600 attendees with a plenary room for about 900, 25 parallel session meeting rooms and dining facilities. 
• Facilities should be inclusive (i.e., accessible by wheelchair, quiet rooms, etc) 
• WiFi needs to be widely available in all meeting rooms and common areas 
• The conference is mainly self-funded with a small percentage of the funding provided by ESERA.
• Two members of the organising committee are expected to attend the ESERA 2027 conference in Malaga, Spain.
• A review of recent conferences can provide examples of fees and costs 

https://www.esera.org/conference

The timeline for selecting the ESERA 2029 conference organizers:

• Announcement call October 2026 
• Applications due January 31, 2027
• Decision made at the ESERA Board meeting in March 2027
• Announcement of the ESERA2029 conference for the community will be done in August 2027 at the ESERA2027 conference 
• Two members of the organising committee will attend the ESERA2027 conference in Malaga, Spain (August 30th – September 3rd 2027) and the conference chair will participate at the in-person Board meeting after conference and all the board (online and in-person) meetings until the ESERA2029 conference.